What is BS EN ISO 15392:2012

BS EN ISO 15392:2012 is a technical standard that sets out guidelines and requirements for document management systems. This standard aims to ensure that document management processes are efficient, organized, and secure.

Benefits of Implementing BS EN ISO 15392:2012

Implementing BS EN ISO 15392:2012 can bring several benefits to organizations. Firstly, it helps improve the overall efficiency of document management processes. By following the guidelines outlined in the standard, companies can streamline their document creation, storage, retrieval, and disposal procedures.

Secondly, BS EN ISO 15392:2012 ensures that documents are organized in a way that allows for easy search and retrieval. This reduces the time and effort spent searching for specific information, leading to increased productivity.

Thirdly, the standard emphasizes the importance of data security. It provides guidelines on how to protect sensitive information from unauthorized access, loss, or damage. Compliance with BS EN ISO 15392:2012 helps organizations establish robust security measures for their document management systems.

Steps to Implement BS EN ISO 15392:2012

Implementing BS EN ISO 15392:2012 requires a systematic approach. The following steps can help organizations effectively implement this standard:

1. Assess current document management processes: Evaluate existing document management practices and identify areas that need improvement. This assessment should include document creation, revision, storage, retrieval, and disposal procedures.

2. Develop a document management system: Based on the assessment, design a document management system that aligns with the requirements of BS EN ISO 15392:2012. This system should provide clear guidelines on document handling, naming conventions, version control, and security measures.

3. Train employees: Provide training to employees on the new document management system. Ensure that they understand the importance of following the guidelines set out in BS EN ISO 15392:2012 and how to effectively use the system.

4. Monitor and evaluate: Regularly monitor the implementation of the document management system and evaluate its effectiveness. Make necessary adjustments based on feedback and lessons learned.

Conclusion

BS EN ISO 15392:2012 is a valuable standard for organizations seeking to enhance their document management processes. By implementing this standard, companies can improve efficiency, organization, and security of their documents. Taking the necessary steps to comply with BS EN ISO 15392:2012 will ultimately lead to improved productivity, increased data security, and streamlined document handling.