What is EN ISO 20225:2021?

EN ISO 20225:2021 is a technical standard that specifies the requirements for a document management system (DMS) used in organizations. This international standard provides guidelines for establishing, implementing, maintaining, and continuously improving an efficient and effective DMS.

The Importance of EN ISO 20225:2021

Implementing EN ISO 20225:2021 brings several benefits to organizations. Firstly, it helps in streamlining document control processes, ensuring that only the latest and approved versions of documents are accessible. This eliminates confusion and reduces the risk of using outdated or invalid information.

Secondly, EN ISO 20225:2021 promotes better organization and categorization of documents, making it easier to locate and retrieve necessary information when needed. It enhances efficiency, saves time, and increases productivity as employees spend less time searching for documents.

Key Features of EN ISO 20225:2021

EN ISO 20225:2021 outlines various features that a document management system should possess. One essential feature is version control, which ensures that documents are uniquely identified and indicate their revision status. This helps in tracking changes and maintaining a clear audit trail of document modifications.

Another important feature is access control, which allows authorized personnel to access and modify specific documents while restricting unauthorized individuals from modifying or accessing sensitive information. This ensures data security and confidentiality, especially for confidential or sensitive documents.

Furthermore, EN ISO 20225:2021 emphasizes the importance of metadata, such as document titles, descriptions, and keywords. Metadata facilitates document searchability and facilitates the categorization and organization of documents within the system.

Conclusion

EN ISO 20225:2021 is a critical standard for organizations that seek to establish an efficient and effective document management system. By implementing this standard, businesses can improve document control processes, enhance organization and categorization, ensure version control, enforce access control, and effectively manage their documents. Adhering to EN ISO 20225:2021 will not only bring operational benefits but also contribute to the overall success and growth of an organization.